Prices and MOT dates live in someone's head
Nobody can see at a glance which cars are ageing, which need photos, or which have no asking price yet.
Built for independent UK used-car dealers
Run the whole forecourt from one screen.
Stock, leads, bookkeeping, MOT history, workshop jobs, staff rota and clock-in, all in one system. Add Pilot Brain, an AI adviser that works from your own figures and says how sure it is.
- No card needed for the trial
- Works in any browser, installs like an app
- Import your stock from a CSV
Stock & leadsBookkeeping & VAT margin schemeDVSA MOT historyWorkshop jobsRota & clock-inPilot Brain AI
Watch the demo
See it running, Pilot Brain included.
A short screen recording of the real app on a demo dealership, with Pilot Brain answering a live question, and the staff phone app. No visit needed, and you can download it to watch later.
Download the video (MP4)
Recorded on a demo dealership on 21 September 2026, so some screens have changed since. The cars, MOT histories and photos are sample data. Pilot Brain's answer is a real reply from the app, not scripted.
Sound familiar?
A forecourt shouldn't need a spreadsheet, a diary, a WhatsApp group and a shoebox of receipts.
Most independent dealers hold the business together with whatever came to hand. It works, until a car goes out with an MOT nobody noticed, or the accountant asks what a car really made.
Profit per car is a guess
Purchase, prep, parts and sale sit in different places, so the margin on a sold car only appears months later at year end.
Rota and hours are on paper
Who's in today, who's on holiday and who worked what hours turns into a Friday-afternoon argument.
Enquiries fall through the cracks
A test-drive request from last Tuesday is still sitting unanswered in someone's inbox.
What's inside
Every part of the business, in one login.
These are the modules dealers get today. Nothing on this page is planned or promised for later, except where it says so.
Stock and vehicle workflow
Every car with its cost, asking price, margin, photos, prep and recon spend. Dashboard cards flag MOTs expiring soon, missing photos, no asking price and stock over 90 days old.
Import from CSV. Download your vehicles, purchases, costs and sales as CSV from Settings.MOT history from the DVSA
Look up any registration and see its real MOT history, newest test first, with advisories and failures from the official DVSA and DVLA services.
Shows the recorded tests. With no MOT data on record, no score is shown.Bookkeeping and VAT
Purchases, costs and sales against each car, with a ledger per vehicle, supplier totals, and profit and margin on sold cars. Invoices print correctly for the VAT margin scheme or standard VAT.
Margin-scheme invoices carry the HMRC statement and no separate VAT line.Leads, pipeline and customers
Add leads, move them through a pipeline, and see where they stand by stage and source. A separate customer database records marketing consent per channel.
Viewings, test drives and MOT bookings arrive from your own public booking page, and shoppers can ask you to watch for a car, with their consent recorded.Staff, rota and hours
Rota planner with shifts, holiday and sick leave. Staff see their own rota and leave remaining. Clock-in and clock-out times are stamped by the server, not the phone. Only a manager or the owner can correct one, and the owner can see every correction in Change History.
Pay summary shows gross pay for clocked hours at an owner-set rate. It is not a payslip.Jobs, workshop and consumables
A jobs board for the day-to-day: MOTs to book, cars to prep, calls to make. A workshop calendar for repair and recon bookings, and stock levels for supplies, with the order email to your supplier written for you in one click.
Each person also gets a private diary for their own reminders.Analytics from your own records
Lead, stock, lead-conversion and staff analytics, with staff counted by branch. Every figure is counted from cars, prices and leads you entered.
Most screens say "no data yet" rather than showing a zero.Finance suite
Finance calculator, deal sheet, lender comparison, profit breakdown, trade-in worksheet and a sale-agreement template, all from figures you type in.
Illustrative only. Not a finance quote, a credit offer or a valuation, and the screens say so. The agreement is a starting point, not legal advice.Car Passport
A public page for each car that you switch live yourself: real MOT history with a mileage chart, emissions status, what you have done to it, and a note from you. Print a QR card for the windscreen.
Every section is real or absent. Nothing is public until you publish the car, you choose which sections show, and a sold car closes its page.Public page and stock feed
A public stock page and booking page for your dealership, no login needed. Download your stock as a CSV feed, or copy its link, for the portals you use.
The stock page lists every unsold car with its registration and a photo. Nothing is pushed to AutoTrader or other portals automatically, and their own onboarding still applies.
Pilot Brain · part of the full plan
An adviser that reads your numbers, tells you how sure it is, and never acts without you.
Pilot Brain answers questions about your stock, leads and profit from your own records. It advises. You decide.
- 01Talk to Pilot Brain
Ask what's happening and why. Get a morning briefing, today's priorities and a performance review, by text or by voice. She answers aloud in FlipPilot's own voice, Wendy, with other voices to choose from.
- 02Operations: prepare, then approve
It can prepare a small set of changes, such as a car's asking price or a lead's status. Nothing happens until an owner or manager approves it, and an approved change can be undone unless someone has edited that field since.
- 03Decision Journal and Devil's Advocate
Write down a big call, read Pilot's view and the case against it, decide, and check later how it went. Confidence is low, medium or high, with reasons, never a made-up percentage.
- 04Simulator, not a forecast
Test a stock investment or a price cut on aged stock. It's arithmetic on your recent history and the assumptions you set, and every figure is labelled known, inferred, predicted or unknown.
- 05Live web lookups, if you switch them on
An owner can allow lookups on a fixed list of UK motor sites. Lookups and Wendy's voice draw on your £30 monthly usage credit. Every search is logged for the owner, sources are shown under the answer, and Pilot Brain is told to call listing prices asking prices. Up to 20 lookups a day.
YouWhich lead source is actually making us money?
Pilot BrainFrom your last 90 days: 11 of the 14 sold cars came from leads marked Website and AutoTrader. Walk-ins converted 2 of 9. I can't see profit on 3 of those sales because no purchase cost was recorded for them.Confidence: medium. 14 sales is a small sample.
YouDraft a price cut on the 320d.
Pilot BrainPrepared: asking price £11,995 to £11,495 on the 2017 BMW 320d (96 days in stock). Waiting for your approval in Operations.
ILLUSTRATION WITH SAMPLE DATA
What Pilot Brain can never see
- Wages and pay rates
- Private messages between staff
- Customer phone numbers, emails or the customer database
- Anything above the role of the person asking
FlipPilot Dealer · the staff phone app
Your team clocks in, checks the rota and sends photos from their phones.Android early access
Same accounts, same live data. Your diary is the same on your phone and in the office, and each person's diary is private.
The staff app is in early access on Android and is installed from a link we send you. Email support@flippilot.co.uk and we will send it.
- Clock in and out, with the time set by the server, not the phone
- Today's diary, the rota and holiday remaining
- Team message board and one-to-one messages, with photos
- Vehicle photos taken on the forecourt appear on the car's page in the office
- Pay summary for the person's own clocked hours
- Each person signs in with their own role, and what they can see and change follows it
Why FlipPilot
We only claim what the app does.
Plenty of dealer software dresses a fixed number up as "AI insight". We took the made-up ones out. What's left is real data, honest maths and a system that tells you when it doesn't know.
Real data sources
MOT history comes from the DVSA. Vehicle details come from the DVLA. Billing runs through Stripe. Price guides use eBay listing data and web searches.
Scores you can read
The few 0 to 100 gauges (Business health, MOT health, Buyer affordability) come from fixed rules, and the MOT outlook is labelled a rule of thumb, not a measured chance. Counts are counts, and most screens say "no data yet" instead of guessing.
The AI shows its working
Pilot Brain is told to say how sure it is and why. In the Decision Journal and Simulator, the confidence is set by code from your own records. It reads, prepares and asks, and never changes a record on its own.
Your data stays yours
Download your vehicles, purchases, costs and sales as CSV from Settings while your account is active. Supplier and invoice emails open ready-written in your own mail app.
Built for the UK trade
VAT margin scheme invoices, DVSA MOT lookups, UK registrations, pounds and pence. Not a US product with the spelling changed.
Honest about what's not built
Anything not finished is labelled "coming soon" inside the app, never shipped as a dead button.
Roles and security
Decide who can see the money and manage the team.
One owner login runs the dealership. Everyone else joins by an invite link that carries their role.
Owner
Everything, including billing, pay rates, team invites, email settings and Pilot Brain controls.
Manager
Broad access: bookkeeping, staff and rota, stock and leads, and approving Pilot Brain's prepared changes.
Sales
Leads, customers and stock. Not bookkeeping or staff.
Finance
Bookkeeping and stock. Not staff management.
General
Everyday work: add and update cars, leads, customers and jobs. No costs or profit, no books, no staff management, no Pilot Brain approvals.
- Each dealership's data is kept separate. One login belongs to one dealership.
- Invite links last 7 days. Remove someone and every shared invite link is cancelled in one go.
- New dealerships are reviewed before access is switched on, so the platform stays limited to genuine motor traders.
- Pilot Brain runs as the person asking, so a salesperson can't read the ledger through it.
- Repeated attempts to trick the AI are refused, paused and logged for the owner to see.
- Passwords are hashed, sessions expire, and phone logins are kept in the device's secure store.
Getting started
Up and running quickly.
Create your dealership
Sign up with your dealership name. We check that new dealerships are genuine motor traders, then your 14-day trial starts, with no card needed. A short product tour walks you round on first login.
Bring your stock across
Import your current stock from a CSV, or add cars one at a time. Look up MOT history by registration as you go.
Invite the team
Send each person an invite link with their role. They join your workspace, and staff can use the phone app (Android early access) for the rota, clock-in and photos.
Pricing
Two plans. No long contract.
Every new dealership starts with a 14-day free trial of Dealer OS, with no card needed. Then choose the plan that suits you. Your first six months are at a lower settling-in price, and the price then moves to the standard rate automatically. You can change plan or cancel yourself from the billing page.
FlipPilot Dealer OS
£99a month, for your first 6 months
then £149 a month
- Every module on this page, for your whole team (up to 20 staff logins)
- Stock, leads, bookkeeping and the VAT margin scheme, MOT history, jobs, rota and analytics
- Car Passport, public stock page and booking page
- Staff phone app (Android early access, on request)
- CSV import, and CSV download of vehicles, purchases, costs and sales
FlipPilot Dealer OS + Pilot Brain
£249a month, for your first 6 months
then £299 a month
- Everything in Dealer OS
- Pilot Brain, your AI business adviser: briefings, priorities and prepare-then-approve actions
- Decision Journal, Devil's Advocate and Simulator
- Live web lookups and Wendy's voice, with £30 of usage credit every month
All prices are per dealership, per month and exclude VAT. We are not currently VAT registered, so no VAT is added today. If that changes, VAT at the standard rate will be added and you can reclaim it as normal. The free trial covers Dealer OS and a taster of Pilot Brain: 5 questions and one written report (a briefing, a performance review or a day's-work prep). Wendy's voice and live web lookups cost real money to run, so during the trial you pay for them as you use them: top up from £10, no subscription needed. The full plan includes £30 of usage credit every month. Typed chat is included: it is only voice and lookups that use credit, so if you never use them you pay nothing beyond your plan. Usage beyond your monthly credit is charged at the rates shown in the app. You top up when you choose, so there are no surprise bills, and until you do, Wendy's voice and live lookups stop until your credit renews (replies are then read in your browser's basic voice if voice is on). The settling-in price applies once per business, to new subscribers, for their first six months only.
Questions
Straight answers.
Do I need to install anything?
No. It runs in any modern browser. You can install it to your desktop or phone home screen so it opens in its own window, but that's optional.
Can I bring my existing stock across?
Yes. Import your stock from a CSV file, or add vehicles one at a time. You can download your vehicles, purchases, costs and sales as CSV from Settings while your account is active.
Does it handle the VAT margin scheme?
Yes. Each car is sold under its own scheme, which you choose when you add the car. Invoices for margin-scheme cars carry the required HMRC statement and show no separate VAT line. Cars sold at standard VAT get a VAT invoice that shows the VAT and your VAT number. Check your treatment with your accountant, as with any system.
Where does the MOT data come from?
From the DVSA MOT history service and the DVLA vehicle enquiry service, the official government sources. The app shows the tests on record. Its MOT outlook (Good, Fair, Poor) is a rule of thumb from the advisories, failures and mileage on record, not a prediction.
Does it list my cars on AutoTrader or other portals?
Not automatically. It produces a CSV stock feed you can download or link to. Each portal has its own onboarding, and AutoTrader in particular needs a paid dealer account with them.
Is Pilot Brain included?
Pilot Brain is part of the full plan, FlipPilot Dealer OS + Pilot Brain, which includes £30 of usage credit every month for live web lookups and Wendy's voice. The 14-day free trial covers Dealer OS with a taster of Pilot Brain (5 questions and one written report: a briefing, a performance review or a day's-work prep); Wendy's voice and live web lookups are paid for as you use them during the trial. You can take the full plan when you subscribe or add Pilot Brain later, and drop it whenever you like.
Who can see my data?
Each dealership's data is kept separate. Roles limit who sees the books, what a car cost, profit, staff private details, pay and billing; everyone you invite can see stock, leads and customers. Pilot Brain can't see wages, private messages or your customer database, and it only ever sees what the person asking is allowed to see.
Is the finance calculator a real quote?
No. The finance suite gives illustrative figures from the numbers you type in. It is not a finance quote or a credit offer, and every screen says so.
Why do voice and web lookups use credit, and what if I go over £30?
Typing questions to Pilot Brain, briefings and the Decision Journal cost us very little to run, so they are included, with fair use. Wendy's voice and live web lookups use paid services that cost many times more each time, so they draw on your monthly credit at the rates shown in the app. If you never use them, you never pay anything beyond your plan. If you use up the credit, you can top up in the app whenever you like. Nothing is charged without your say-so, and until you top up, Wendy's voice and live lookups stop until your credit renews (replies are then read in your browser's basic voice if voice is on).
Do you charge VAT?
We are not currently VAT registered, so no VAT is added to our prices. Prices exclude VAT: if and when we register, VAT at the standard rate will be added, we will tell you in advance, and as a VAT-registered dealer you can reclaim it in the usual way.
What happens after the free trial?
You choose whether to subscribe. If you don't, access pauses and your data waits for you. There's no obligation and no long contract.
Why is my new account reviewed?
New dealerships are checked before access is switched on, so the platform stays limited to genuine motor traders. Staff you invite don't need a separate review.
See it running on a dealership like yours.
Start the free trial today, or watch the demo video first to see it running.
Not a dealer? The FlipPilot app is free to use. See the app.
The FlipPilot app · for shoppers and resellers
Buy and sell second-hand with your eyes open.
Scan an item in a shop, at a car boot or on a charity shelf and get a price guide, so you can see whether it is worth flipping before you pay.
Launching soon on Google Play
- Scan the barcode, or photograph anything that has none
- See a price range, a suggested buy price and a sell price, and how sure the app is
- Save it to your History, mark what you really paid, and see your real profit
Scan and price
Scan a barcode, or photograph anything without one, and FlipPilot works out what it is. You get a price range built from real eBay listings and shop prices, with a suggested buy price and sell price.
Track your flips
Save items to your History, mark what you actually bought and what you paid, and see your real profit.
Sell nearby
Browse the Marketplace for free and list an item with photos, a price and a description. Message buyers and sellers in the app, and check seller ratings and reviews.
Cars and MOT
Look up any UK vehicle by its registration for its MOT history and DVLA details. Keep your own vehicles' MOT dates in one place, and list a car for sale.
Boot fairs
Find boot fairs, markets and fêtes near you, see dates and times, check the weather before you set off, and add your own event.
Free to use
Sign up with your email address (there is no password) and get 100 scans a month. An optional Pro plan adds unlimited scanning within fair use, extra shop-price checks on pricier items and export to eBay.
Good to know. Prices are estimates based on asking prices in public listings, not sold prices or a valuation, and photo recognition can be wrong, so always check before you buy. FlipPilot is not affiliated with, or endorsed by, eBay or any other marketplace or retailer. You must be 18 or over to use FlipPilot.